Project Coordinator (Civil Engineering)
Department: Operations
Reports to: Dawn M. Replogle, Director of Engineering
Prepared by: Dawn M. Replogle, Director of Engineering
Overview
Resolution Group, Inc. (RGI) is seeking a detail-oriented Project Coordinator to support the successful delivery of civil engineering projects across our transportation, water resources, environmental, and survey teams. This role provides the opportunity to work closely with Project Managers and technical staff, contributing to project planning, coordination, and execution in a collaborative, multidisciplinary environment.
Job Description
Duties & Requirements
- Support Project Managers with project setup, scheduling, and overall coordination
- Track project budgets, labor hours, and progress to help ensure projects stay on schedule and within scope
- Coordinate project deliverables, including reports, plans, and submittals
- Maintain organized project documentation, including meeting notes, action items, and correspondence
- Assist with invoicing, progress reporting, and internal financial tracking
- Coordinate meetings with clients, agencies, and internal teams, including preparing agendas and follow-ups
- Serve as a point of contact for routine project communications
- Ensure compliance with client and agency requirements (e.g., INDOT, municipal standards)
- Support proposal efforts, including assembling resumes, project descriptions, and schedules
- Assist with project closeout activities and documentation
Job Requirements
- Associate’s or Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience)
- 2–5 years of experience in project coordination, administration, or similar role within engineering, construction, or professional services
- Strong organizational and time-management skills with the ability to manage multiple projects
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- High attention to detail and ability to work in a deadline-driven environment
Preferred Qualifications:
- Experience in a civil engineering or consulting environment
- Familiarity with INDOT or public agency projects
- Experience with project/accounting systems (e.g., Ajera, Deltek, ProjectWise, Bluebeam)
- Basic understanding of engineering project lifecycles and deliverables
Work Environment & Flexibility
This position offers a flexible work environment that may include a combination of office-based and remote work. Occasional travel may be required for project meetings or site visits.
Why Resolution Group, Inc.
- Diverse portfolio of bridge, transportation, and infrastructure projects
- Collaborative, team-oriented culture with direct access to leadership
- Opportunities for technical growth, mentorship, and career advancement
- Commitment to quality, safety, and professional development
Compensation & Benefits
Competitive salary based on experience. RGI offers a comprehensive benefits package including health, dental, and vision insurance, health savings account (HSA), retirement plan with company match, paid time off, holidays, and professional development support.
Equal Opportunity Employer
Resolution Group, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
